How do we use visitors’ personal information?
ENSMOV uses the Contact Information to communicate with website visitors and to provide them with information or advertising relating to ENSMOV material and the knowledge exchange programme.
Personal information we collect
When persons visit the website, ENSMOV automatically collects certain information about their device, including information about their web browser, IP address, time zone, and some of the cookies that are installed on their device. Additionally, as they browse the website, ENSMOV collects information about the individual web pages or documents that they view, what websites or search terms referred them to the website, and information about how they interact with the website. ENSMOV refers to this automatically collected information as “Device Information.”
ENSMOV collects Device Information using the following technologies:
– “Cookies” are data files that are placed on the visitors’ device or computer and often include an anonymous unique identifier. For more information about cookies, and how to disable cookies, visit http://www.allaboutcookies.org.
– “Log files” track actions occurring on the Site, and collect data including your IP address, browser type, Internet service provider, referring/exit pages, and date/time stamps.
– “Web beacons,” “tags,” and “pixels” are electronic files used to record information about how visitors browse the Site.
Additionally, when visitors contact ENSMOV through the webite, we collect certain information from them, including their name, and email address. We refer to this information as “Contact Information.”
How do we collect visitor’s data?
We collect data and process data when visitors:
- Register online for receiving information on new material or on the knowledge exchange programme.
- Voluntarily complete a survey or provide feedback via email.
- Use or view our website via your browser’s cookies.
- Register online to our events or webinars.
How do we use visitors’ personal information?
We use the Contact Information to communicate with visitors and when in line with the preferences each visitor has shared with us, provide them with information or advertising related to the project and its developments.
We use the Device Information that we collect to help us screen for potential risk and fraud (in particular your IP address), and more generally to improve and optimize our Site (for example, by generating analytics about how our audience browses and interacts with the Site, and to assess the success of our communication and dissemination campaigns).
Sharing visitors’ personal information
We share visitors’ Personal Information with third parties to help us use their Personal Information, as described above. This includes web site hosting, mailing list providers, webinar platform. We also use Google Analytics to help us understand how our audience uses the Site. More about how Google uses visitors’ Personal Information is available here: https://www.google.com/intl/en/policies/privacy/. One can also opt-out of Google Analytics here: https://tools.google.com/dlpage/gaoptout.
Finally, we may also share visitors’ Personal Information to comply with applicable laws and regulations, to respond to a subpoena, search warrant or other lawful requests for information we receive, or to otherwise protect our rights. We may also share visitors’ Personal Information with EASME (European Agency for SMEs) in order to fulfil our contractual obligation under the Horizon 2020 programme in terms of project delivering, but not in the form of a public deliverable.
As described above, we use visitors’ Personal Information to provide them with ENSMOV deliverables that we believe may be of interest to them.
How do we store visitors’ data?
We securely store visitors’ data in our internal databases and on the Dropbox cloud service.
We will keep visitors’ Personal Information for the entire period of the project and for 5 additional years as required by law for controls on Horizon 2020 projects. Data will therefore be available to the relevant European Commission Agency, the Executive Agency for Small and Medium-sized Enterprises (EASME). Once this period has expired, we will delete visitors’ data from the databases.
Do not track
Please note that we do not alter our website data collection and use practices when we see a Do Not Track signal from a visitor’s browser.
European residents visiting the website have the right to access personal information we hold about them and to ask that their personal information be corrected, updated, or deleted. If visitors would like to exercise this right, they can contact us through the e-mail: firstname.lastname@example.org.
When visitors contact us through the Site, we will maintain their Contact Information for our records unless and until they ask us to delete this information.
What are visitors’ data protection rights?
ENSMOV Consortium would like to make sure visitors are fully aware of all of your data protection rights. Every user is entitled to the following:
The right to access – Visitors have the right to request ENSMOV for copies of one’s personal data.
The right to rectification – Visitors have the right to request that ENSMOV correct any information they believe is inaccurate. Visitors also have the right to request ENSMOV to complete the information they believe is incomplete.
The right to erasure – Visitors have the right to request that ENSMOV erase their personal data, under certain conditions.
The right to restrict processing – Visitors have the right to request that ENSMOV restrict the processing of their personal data, under certain conditions.
The right to object to processing – Visitors have the right to object to ENSMOV’s processing of their personal data, under certain conditions.
The right to data portability – Visitors have the right to request that ENSMOV transfer the data that we have collected to another organization, or directly to them, under certain conditions.
If visitors make a request, we have one month to respond to their request. If a visitor would like to exercise any of these rights, please contact us at our email: email@example.com.